TIPS TO DITCHING BUSINESS CHAOS

chaos 1

Chaos in business is a very destructive thing.

Here are my tips to help you ditch the chaos:

1.     Set up systems for your administration, your records and filing!

Handle each document just the once. Act on it. File it.

2.     Check your financial reporting!

Are your systems giving you accurate and meaningful information? Can the HMRC, auditors and lending companies, use the figures it produces?

Accurate figures mean you can finance your business and get a good price when you come to sell.

3.     Keep on top of your cash flow!

Remember the mantra – Cash is king?

A robust system ensures that inaccurate or late invoicing is a thing of the past.

4.     Clear the clutter, whether it’s paperwork or electronic files!

Tidy up, and use systems to keep it all under control.

5.     Tackle customer complaints, and learn from them!

6.     Create your business strategy!

And ensure you share your business plans and goals with your team.

7.     Lead and direct your team!

Don’t keep key facts in your head. Learn to trust systems and your staff.

Good procedures, processes and systems mean the business works more effectively. They provide a solid foundation for the business to grow and excel. That way key tasks can be delegated.

That leads to more time for business owners to work ON the business rather than IN the business.

It just makes solid financial sense to invest in procedures, processes and systems.

So to recap, Nozey Parkers top tips to ditch the chaos are to:systemise, systemise, systemise; check your financial reporting; keep on top of cash flow; de-clutter; learn from complaints; create your business strategy; and lead your team.

Ditching the chaos will give you time and it’ll mean more money for your business. It’ll give you greater peace of mind and clarity to understand how your business is performing.

That’ll also mean you’ll be happier in other areas of life… and can make time for friends, family, holidays and hobbies.

You’ll also have more energy to run your business.

 

HOW TO UNDERSTAND CHAOS IN BUSINESS

from-chaos-to-order-scrabble

Chaos is a big killer in businesses. It can turn the dreams of running a successful business into a nightmare.

Some chaos is largely unavoidable and actually can be of benefit.  A new competitor or customers wanting new products, will help to motivate and drive increased innovation.

Some chaos is self-inflicted: demotivated staff, unhappy customers, no direction, no strategy, no clear processes & procedures. When operating in this state businesses are unable to respond quickly to changes in the market. They will find that their staff are demotivated and cannot work efficiently and productively. Their customers are not looked after and will probably go elsewhere.  Chaos will destroy a business if not wiped out as soon as possible.

Chaos can devastate a business as it can create weaknesses in what may otherwise be a strong set up. Once these fractures have started the slightest bit of outside stress will enlarge the cracks and will destroy the very foundation of the organisation.

With weakened foundations the business will be unstable and any results it produces will not be great.

The trouble is a lot of businesses will not recognise chaos because it has become part of their normal working day, they embrace it. This is never a wise decision.  Some businesses expect their staff to cope with mayhem. Yes businesses need their staff to be flexible but they should not have to accept disorder on a daily basis. Staff are oblivious to the chaos and what has caused the disarray in the first place. Businesses cannot thrive and grow where chaos exists.

This inability to see the disorder can be compared to the Dunning-Kruger effect. The incompetent don’t know that they are incompetent!

Self-evaluation is difficult. Evaluation of a skill set is difficult to get right. Some people do not possess the tools to assess their own performance.

As British philosopher Bertrand Russell put it: “the trouble with the world is that the stupid are cocksure and the intelligent are full of doubt.”

Its OK. When spotted quickly chaos can be eradicated. Many standard systems, processes and procedures should be used within businesses to stop this mayhem happening in the first place. This will form a robust foundation for the business to grow and excel. By having the order and clear direction that strong procedures put in place, it allows the incompetent a chance of getting it right and it also will make the ability to spot these individuals a lot easier.

Do you want to know how to spot if your business is in chaos? Look out for my next blog in a couple of weeks’ time.

If you cannot wait until then or you feel that your business might already be in disorder, then please don’t waste any time, as the longer you let chaos create those cracks, the more damage that will be done.

G

IS YOUR COMPANY IN CHAOS?

chaos 1

Chaos in business is a very destructive thing.

In my blog this week I will give you pointers to help you spot whether your business is in chaos. Don’t worry though. Chaos can be cleared. In the words of Deepak Chopra “All great changes are preceded by chaos.”

Do you find yourself saying “Hold on a minute I’m just trying to find it?” “It was here a minute ago. Can I ring you back?”

Chances are that your business could be in chaos.

Routine tasks need routine procedures to keep companies running in an organised and efficient manner. If there aren’t any standard systems or process in place, mayhem can quickly take hold. Not being able to lay your hands onto any piece of business information or documentation, when you need it, is frustrating and chaotic. You need to keep all records and filing systems up to date with customer and supplier information, staff data, product and asset information and company administration items.

Set up routine tasks for paperwork. For example, only handle every piece paper that comes into the office once. Act on it and then file it.

Another area to look at is the financial reporting capabilities of the company. Are the systems giving accurate, meaningful information that can be used by HMRC inspectors, auditors and lending companies? If your systems are not giving you this then also, it will be extremely hard to use the information to help you grow your business or get a good price when you come to sell.  What if you are trying to get finance? Not having the ability to retrieve relevant data from your accounting and ERP systems will mean that the information you are able to give to banks and financial institutions will not be enough to get the funding you need.

Cash flow issues are always a sign of chaos. With more meaningful information being produced from your systems it would keep your business out of chaos as cash flow problems would not exist. Another effect of this can be errors in invoicing customers – under invoicing or late invoicing. Again this can easily be fixed with robust systems & processes.

If your customers are paying you late it could be a sure sign that they are experiencing some chaos. Are they asking you for copy invoices all the time?

Suppliers who invoice late, in error or forget altogether are definitely in chaos!

Does this sound familiar? “I don’t have enough hours in the day.” “The business comes to a grinding halt if I am not here.” “I have not had a holiday in years.” “I would like to play golf a couple of days a week but it’s impossible.”

This chaos occurs when the business owner is trying to manage and control everything and there are no written procedures, processes or systems for the business. Also, a lot of the customer information could still be in the owners head and not on paper. With the correct procedures set up another person could do a lot of the work, therefore freeing up the owner to either have more time to work on the business instead of in the business, or being able to take some much deserved time away from their business?

Look at your office space. Are there piles of paperwork everywhere, boxes and other obstacles lying around? Is it a safe environment or is it only a matter of time before someone trips over something? Again with good systems those piles of paperwork would not exist. Clear the clutter.

Do you have many customer complaints? If so there is definitely some chaos there to clear. Customer complaints should not only be dealt with quickly but you should also learn from them so the same mistake is not repeated.

Are your staff happy and motivated? Do they know what the company goals are? Do you have company goals? It is important to have a clear direction and to make sure that your staff understand that vision. Get them onside asap. If they feel valued and are aware of their responsibilities they will be more productive and happy in their jobs. Make sure they have the correct tools to get the work done.

Have you got a business plan? If not then you will just be acting and reacting to whatever comes your way, and this will cause disorder.

Is your business stagnating and has not seen any growth for quite some time? Again there could be some chaos lurking that is stopping growth and optimum performance from occurring.

Solving and clearing chaos will give you back time and money, it will give you a greater peace of mind and better clarity as to how your business is performing.

If you recognised yourself or your business in this article then please act quickly and don’t let the chaos spread and grow any more.

Give me a call on 07784 611399 or email me at tina.parker@nozeyparkers.co.uk and I can help you clear the chaos.

CHAOS IN BUSINESS

from-chaos-to-order-scrabble

What can turn the dreams of running a successful business into a nightmare? Chaos.

Some chaos is largely unavoidable and actually can be of benefit.  New competitors, and customers wanting different things, will help to motivate and drive increased innovation.

So what will ruin dreams? I am talking about the kind of disorder that is self-inflicted: demotivated staff, unhappy customers, no direction, no strategy, no clear processes & procedures. When operating in this state businesses are unable to respond quickly to changes in the market. They will find that their staff are demotivated and cannot work efficiently and productively. Their customers are not looked after and will probably go elsewhere.  Chaos will destroy a business if not wiped out as soon as possible.

Chaos can devastate a business as it can create weaknesses in what may otherwise be a strong set up. Once these fractures have started the slightest bit of outside stress will enlarge the cracks and will destroy the very foundation of the organisation.

With weakened foundations the business will be unstable and any results it produces will not be great.

The trouble is a lot of businesses will not recognise chaos because it has become part of their normal working day, they embrace it. This is never a wise decision.  Some businesses expect their staff to cope with mayhem. Yes businesses need their staff to be flexible but they should not have to accept disorder on a daily basis. Staff are oblivious to the chaos and what has caused the disarray in the first place. Businesses cannot thrive and grow where chaos exists.

This inability to see the disorder can be compared to the Dunning-Kruger effect. The incompetent don’t know that they are incompetent!

Self-evaluation is difficult. Evaluation of a skill set is difficult to get right. Some people do not possess the tools to assess their own performance.

As British philosopher Bertrand Russell put it: “the trouble with the world is that the stupid are cocksure and the intelligent are full of doubt.”

Its OK. When spotted quickly chaos can be eradicated. Many standard systems, processes and procedures should be used within businesses to stop this mayhem happening in the first place. This will form a robust foundation for the business to grow and excel. By having the order and clear direction that strong procedures put in place, it allows the incompetent a chance of getting it right and it also will make the ability to spot these individuals a lot easier.

Do you want to know how to spot if your business is in chaos? Look out for my next blog in a couple of weeks’ time.

If you cannot wait until then or you feel that your business might already be in disorder, then please don’t waste any time, as the longer you let chaos create those cracks, the more damage that will be done.

Give me a call now on 07784 611399 or alternatively email me attina.parker@nozeyparkers.co.uk

The first consultation is free so you have nothing to lose and potentially a great deal to gain.